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Executive Assistant

United States - Austin, Texas (Remote)

About HashiCorp

At HashiCorp, we’re building a generation-defining infrastructure software company, powered by our core principles and a growing team of talented, committed professionals working together to help organizations seamlessly transition to and operate in the cloud. Founded in 2012 and headquartered in San Francisco, 85 percent of our employees work remotely, strategically distributed around the globe. From our inception we built the company with a remote-first approach because we believe talent has no boundaries.

#LI-KG1, #LI-Remote

About the Role:

HashiCorp is looking for an outstanding Executive Assistant to support our R&D executive leadership team, specifically VP R&D of Infrastructure, SVP Networking and VP Cloud. You will provide direct day-to-day support to these executives and partner closely with the other executives to provide proactive and strong operational support to our broader Leadership Team. In this role, you will be responsible for managing the schedules, business travel, expense reporting, material preparation and ad-hoc projects. Success in this role means keeping our leaders focused on the most business critical opportunities and ensuring deadlines and goals are met all while promoting company values and maintaining high team morale.

In this role, you can expect to:

  • Strategically support our R&D leaders, upholding the strictest level of confidentiality
  • Be a dependable partner with the ability to anticipate the executive’s needs to help meet their goals and achieve company priorities
  • Orchestrate logistics for internal and external events, meetings, conferences and presentations
  • Proactive meeting support: taking notes, devising agendas, deriving action plans and following up with all attendees to reinforce the meeting purpose, outcome and expected responses/actions
  • Prepare monthly expense reports through Concur
  • Be the liaison for our R&D leads and their teams by understanding their priorities and roles within the company and assist with tracking and reporting
  • Assist with ad hoc projects, communications, email editing and management, and/or meeting materials (such as presentations and charts) as requested

You may be a good fit for our team if you have:

  • 5+ years of experience working with multiple executives, in a fast-paced environment
  • Proficiency with Microsoft and G-Suite Products, expense tools, and have the ability to learn software quickly
  • High attention to details with strong organization and process thinking
  • Experience working with confidential information and a high level of discretion
  • Excellent written and verbal communication skills, the ability to work well with various personality types, and be receptive to feedback
  • Rigorous prioritization, proven track record of good judgment, and ability to create operational efficiencies for yourself and your executive(s)
  • Comfortable working autonomously in an ambiguous environment, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, scrappy, resourceful, and having a “no task too small” mindset
  • Able to work effectively in a remote working environment
  • A can-do “make it happen" attitude: you are comfortable making decisions with little supervision or direction and you learn and adjust quickly
  • Highly intuitive and able to anticipate others’ needs while acting with patience, kindness, and firmness
  • Genuine passion for supporting others
  • People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.

HashiCorp embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe the more inclusive we are, the better our company will be.

HashiCorp embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe the more inclusive we are, the better our company will be.

For more information regarding how HashiCorp collects, uses, and manages personal information, please review our Privacy Policy.

 

Benefits at HashiCorp

Note: some benefits may differ from one country to another.

Medical, dental & vision

HashiCorp offers your choice of medical plans as well as dental and vision coverage for you and any dependents, including spouses, domestic partners, and children. Coverage begins upon your first day of hire.

This link leads to the machine-readable files that are made available in response to the federal Transparency in Coverage Rule.

Life & disability insurance

HashiCorp provides life insurance coverage in the amount equal to your annual salary at no cost to you. If you would like additional coverage, you have the option to enroll in voluntary life insurance for yourself or your dependents. You will also be covered under our short term and long term disability policies in the event that you are unable to work for an extended period of time due to a health condition.

Flexible spending account (FSA)

You can set aside pretax money to go towards the purchase or payment of approved health care and dependent care expenses. These can include copays, birth control, day care for children or elder adults, acupuncture, and more.

Vacation and Other Leaves

We believe in giving our employees the opportunity to recharge and refresh, and our vacation policy reflects that. Our Paid Vacation Policy offers employees 4 weeks of vacation per year. So, whether you’d like to vacation on a beach or relax at home, it’s up to you! Additionally, we offer 10 days of paid sick leave per year, bereavement leave, miscarriage leave and extended personal leave. We value your health and well-being and empower you to take ownership of your earned and well-deserved time away.

401(k)

Our 401(k) plan provides a variety of investment options to help you fund your retirement. The plan allows you to contribute a designated amount of your pre-taxed income from each paycheck thereby lowering your taxable annual income. The plan also offers employees the opportunity to enroll in Roth, and after-tax contributions.

Family Expansion Benefit

We are dedicated to supporting the needs of our employees and their families in a way that is inclusive of all family structures. That is why we’re proud to offer a Family Expansion Benefit through Carrot designed to support a variety of family expansion methods that range from Adoption to Fertility treatments, and can be customized to the needs and preferences of each individual employee.

Maternity and Parental Leave

To bond with their newborn, we provide birthing parents up to 16 weeks of paid maternity leave via short-term disability and HashiCorp’s parental leave policy. For non-birthing parents (including adoptive) we offer 8 weeks of paid parental leave.

Expanded Mental Health Support

We understand the importance of supporting our employees mental health, and are committed to doing this through a variety of resources. In addition to offering an Employee Assistance Program (EAP), we provide employees access to an on-demand behavioral healthcare benefit through Ginger.